Posts Tagged ‘time management’

Time Management Tips Part 2

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How did you do managing your time this past month? What methods did you use? I would love to hear from you, so please shoot me an email to tell me what you found. If you missed out on part one of our two-part time management series, you can find it here. Here comes the next step: practice.

Practicing is going to take you longer than just a month. I’m sure you are saying, “But it only takes 21 days for something to become a habit, right?” Wrong. I did a lot of reading on this and it takes more. Check out this article. It does take 21 days for the change to become easier, but it takes on average 66 days to become a habit. Our goal is to make it a habit!

Practice Makes Perfect

Once you have figured out the best method for managing your time, you have to practice it daily. You have to commit and train yourself to do it every day. One easy way to do this is to set a time each day to plan. It can be planning for the day or could be at the end of the day for next day planning. The technique you choose for time management will help you determine when to plan.

Since I use a bullet journal, my routine is that I sit down at my desk with a big cup of coffee and look at my list from the day before. I determine if there are items I did not complete and need to add to that day, move them to a later date, or just don’t need to do them at all and mark each one with a symbol. Then I start adding to my list based on the emails I received. That list is my guide to what I need to get done through the day and makes it easy for me to focus on those tasks. Some days this takes me only five minutes, but I usually schedule about 30 minutes for planning.

Elevate and Delegate

I’m a type-A personality. That means I love to be in charge and try to do everything myself. How many of you are the same way? If we want to do everything and if we want to be in control of our time, we need to look at what needs to be done and decide what we need to delegate and what we need to elevate.

Tasks that may not need your special skill set or require someone else’s abilities are the ones we want to delegate. Think of all the small things you’re doing in a day and how much time they take up. Delegate those tasks out. The to-dos you enjoy, are really good at and require a special skill set are the ones you want to elevate and do yourself.

Delineate the Time to Work on a Task

How many times do we sit down to start working and think to ourselves, “This project is going to take forever! I’m never going to finish!” We all go through that at some point it time. The key is to break it down into smaller sections and then determine how much time you are willing to work on it. It’s a lot easier to say, “For the next hour I’m going to work on this and then take a ten-minute break.”

Delineating that time helps you stay motivated and focused. The break afterward is really important so you can move on to the next task. Breaks allow time to step away, refresh your mind, and be ready for the next task. Some easy break ideas are to get some fresh air, meditate for a few minutes, or do some yoga stretches. You will be ready for the next task.

Learn to Say No

Saying no tends to be one of the hardest things for people to do. For the most part, we all want to work as a team and step in when others are not able to complete a task. Learning to say no is one of the most powerful things you can learn.

I hope these time management techniques and tips have identified some methods for managing your time better. Hopefully, they will come in handy as your summer business picks up and you find yourself on the floor more. I would love to hear your feedback and time management techniques. Comment below or send me an email to rosie@trainertainment.net.

 

Time Management Tips to Increase Productivity

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Time management always seems to be a hot topic no matter the industry. You can Google time management and get a million different articles to read. I wanted to share some of my time management tips with you in a series of blog posts.

Learning About Time Management

A few weeks ago, I was on my weekly marketing call with Beth and Phil and Beth gave me one of the best compliments ever. She said I am really good at managing my time and she is always impressed with how well I can do it. That’s an especially big deal since we work from home and it’s easy to get off track and not manage your time well.

Over the past three years, I have developed a time management system that works for me. In the beginning, I had to really work on time management and become very good at it since living in Jakarta threw me some curve balls – a) bad traffic which means that simple errands took three times as long, b) take my kids back and forth to school and after school activities since there is no school bus, c) the time difference from home. All were huge factors in managing my time.

We all have things that affect our time and learning how to manage it better is the biggest step. In this series, I’m going to share some things that have helped me develop better time management skills.

Figure out what works for you

Yes, there are lots of people that tell you this is the best way to manage your time. Trust me; I have probably tried them all. Block scheduling, lists, using an electronic calendar, using a paper calendar, bullet journal, Post-it notes, etc. I’ve found what works for one person may not work for another.

I used to put everything on my Outlook calendar and use the block scheduling method. I found this to be hard since my position requires me to be creative. I needed to be able to work on whatever was on my mind at that time instead of what my calendar dictated.

I know for many sales people this works great. They can block out chunks of time to make phone calls, check email, follow up on leads, etc. Not only did this not work for me because of the creative aspect, it also didn’t work for me because I would move my blocks to accommodate other things. Lack of commitment is one of the biggest issues I see with block scheduling. Those blocks are designed to secure that time, to make it sacred. That block should be a priority and it shouldn’t be moved or tampered with unless there is a real emergency. The reality is, once you move it, it’s not sacred and will be easier to move again. It’s just not a priority.

Sample Page of my Bullet Journal

I missed writing and, more specifically, writing in a planner. I had my first planner when I was in junior high school. I have always been a reading/writing learner, so I went back to a planner. I started off with just a daily calendar version where I could schedule time, but then I realized that all I was trying to do was block schedule manually instead of electronically, so I had to go back to the drawing board. It ended up taking me trying a few different options before I figured out that bullet journaling was what worked best for me.

Each day I write down all the things I have thought about or need to get done. Then I check my email and list out more tasks based on the emails I received overnight. For me, this works great! I have a list of everything that needs to get done. I can pick and choose what I want to work on at that time and it feels great at the end of the day when I have checked off everything that needs to get done. This saved me time because I don’t have to go back to look for emails or wonder what I need to work on now. I just go to the next task. If you want to be good at time management, you have to stick to what works for you.

Challenge for the Month

Before I go too far with other tips, I have a challenge for you this month. Try a few different types of lists and time management styles. You could try a new one each week or split the month in two and try each one for a couple of weeks. The goal is to help you think about your time and start managing it better. At the end of the month, we will follow up and see which style worked best for you and tell you how to move forward to the next step. Don’t hesitate to email me with questions or if you want more information on the various options I tested. I’m here to help!